Org roles explained and how to adjust them

Many subscriptions allow shared access to a private space called an organization, team, or org, where levels of access can be set with four user roles, which help simplify and streamline using Kahoot! at scale. Learn about inviting others to your org here.

Quick links

• Table of feature access per role
• Description of each role
• How to adjust your org's default role
• How to adjust someone's role

Table of feature access per role

Note*: The owner starts the subscription, thereby creating the org (not all subscriptions create an org). They can invite users to their org and assign different org roles after users accept the invite.

Note**: Once a user accepts an org invite, they are a member by default. If needed, the owner can assign a different org role to them.

Note***: Limited members can only see org content that's shared to org groups they're given access to.

Description of each role

Owner

The owner has the highest level of access. Only they can access and manage billing matters; add more licenses; assign admin privileges; view and download invoices; and upgrade, downgrade, or cancel a subscription.

Admin

An admin can access all features and functionality, except for permissions reserved for the owner. They can invite and remove members from the team (based on the number of licenses set by the owner), set user roles; create and edit org groups; change the team’s name and logo; and access any kahoot in the shared team space.

Member

This is the default role during onboarding. Members can access every section of the platform, but they cannot extend invitations or purchase licenses. They can edit org groups; host, assign, and edit any kahoot in the shared team space; and view advanced visual reports.

Limited member

A limited member does not have access to all the organization’s kahoots or shared space. They can be invited to org groups and have their own folder within the shared space. They can host, assign, and edit kahoots shared with them but can only see reports of their own kahoots.

How to adjust your org's default role

Once someone's accepted an invite or been approved to join your org, they will be assigned to your org's default role. This can be changed by owners and admins to "Member" or "Limited member". If anyone needs to be promoted to "Admin", this will need to be done by an owner or admin after they're part of the org.

1. Open the settings menu and go to the "Team settings" page.
2. On the "Team details" tab, adjust the "Default role" in the "Member roles" section.

How to adjust someone's role

Once someone's accepted an invite or been approved to join your org, they will be assigned to your org's default role. If anyone's role needs to be changed after joining, owners and admins are able to do so.

1. Open the settings menu and go to the "Manage users" page.
2. Find the person's username in the user list and open the options menu to the right of their status.
3. Hover over the "Role" option and choose a new role for them.