Workspace is a great way to manage content at scale. A team can organize content into shared folders and collaborate on the same kahoots. Workspace members have to have a license of the same subscription assigned to their accounts.
To gain access to a shared workspace where you can collaborate, you need to purchase a plan with multiple licenses and invite other team members. Alternatively, you can be invited to someone else's shared workspace as a member.
Groups are perfect for users who want to maintain autonomy but also want to share a curated list of kahoots with just a few people. Group members don't have to be part of your team.
|
Feature |
Workspace |
Groups |
|
User Access |
The owner is responsible financially for the members’ subscriptions. The owner and admins can invite and remove members. |
Admin does not have to be responsible financially for the member's subscription. Admin can invite and remove members from a group. |
|
Kahoot games |
All kahoots in the Workspace are managed by the Workspace. |
Each group member has autonomy over their own kahoots. |
|
Editing a kahoot |
Owner, admins, and kahoot creator can lock kahoots to prevent editing by other members. Otherwise, all members can edit kahoots in a Workspace. |
If the group was created in a personal workspace, members will be asked to duplicate the kahoot before editing. If the group was created in a shared workspace and the member is part of the same shared workspace, they won't be required to duplicate the kahoot before editing. |
|
Kahoot Libraries |
Members in a Workspace create one centralized library of content. |
Members build curated banks of content that are targeted to specific use cases and individuals on a per-group basis. |
|
Library Access |
Every member can access all content in a shared Workspace. |
Users that are not members of a group can view the group's content only if the group is located in a shared workspace that the user is a member of. |
|
Folders |
Kahoots can be organized in folders. |
No folder functionality. |
|
Reporting |
Members share game reports, so learning progress is tracked across the team. |
Member game report access is not shared. |
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